Procedure to Apply to the Ph.D, M.Phil, MS and LLM Allowance is not so tough. You have to collect below-given documents in order to claim that allowance. The following procedure must be followed by the Government servant before claiming the Ph.D, M.Phil, MS and LLM Allowance:
- Obtaining the Final Transcript of the Degree
- Apply for the Allowance
- Verification by the Concerned Department from University
- Confirmation Letter by the University
- Authority Letter by the Head of Department in favor of the Employee
- Verification by the Concerned Accounts Department
1. Obtaining the Final Transcript of the Degree
A government servant who is just about to finish his 18 years of education and want to apply for the allowance, he must obtain the final transcript or Degree from his University or Institute which must be an HEC recognized. You cannot apply for this allowance without the proper degree. And if you have completed your degree but the university is not giving you your degree or there is an issue with the degree or any kind of trouble in getting the degree, then you cannot apply until you get this degree completely.
2. Apply for the Allowance
After getting the final transcript from the university the employee should apply to his own department on some described performa and provide the copies of all the related documents. If it is necessary then also attach the latest Ph.D, M.Phil and LL.M notification of 2019 also.
3. Verification by the Concerned Department from University
When you apply in your department to claim this allowance, then that department have the right to verify this degree from your university. Their is an exception that you can verify your degree from your university by yourself and also if the department allows you to do so. You can simply write down a letter from your concern department and take this letter to your university to verify your degree and then submit the verified degree along with the letter of authentication from your university in your concern department.
4. Confirmation Letter by the University
The University in response to the department will check and verify the status of the Degree and send the Confirmation letter to that department that he verified and declared that Degree valid or invalid.
5. Authority Letter by Head of Department in favor of the Employee
After the confirmation from the university, the concerned Head of the department will issue an authority letter dictating that this person has successfully completed in degree. Now, this employee is entitled to claim M.Phil MS or LLM allowance and a letter to the Concerned Accounts department is also be sent on behalf of the head of the department.
6. Verification by the Concerned Accounts Department
The Accounts department will verify the particular and all the documents which he deemed necessary for issuing the allowance. And after these, the Allowance will be given to the concerned employee as soon as possible.
So now you have understood the complete procedure that is to be followed while applying for the Ph.D, M.Phil and LL.M allowance. Now if some questions arise in your mind regarding the procedure for this allowane you can simply ask your questions in the comment section below.